The Ultimate Guide to Graduate Student Recruitment for 2024

Crafting programs that resonate with the evolving needs of students and align with emerging industry demands is more than a strategic move; it is a prerequisite for attracting and growing student cohorts.

In this article, we'll explore three key phases for enhancing higher education graduate student recruitment. We'll begin by understanding the audience, move on to crafting a tailored marketing plan aligned with prospective students' aspirations and personas, and finally, guide you through the execution of a prospective student engagement plan that utilizes digital tools and data-driven insights for a responsive enrollment approach.

1. Understand Your Audience

The student recruitment process requires nuance, and the initial step involves immersing yourself in a deep understanding of your audience. Just as architects study the lay of the land before drafting blueprints, institutions must engage in comprehensive student research to inform prospective student strategies.

Begin by unraveling your ideal students' demographics, objectives, and potential pain points. Let’s delve into some examples:

• ‍Academic Backgrounds: Scrutinize the degrees earned by those entering your programs. Recognizing the diverse academic journeys of matriculating students provides essential insights into their intellectual foundations and informs the adaptability of your programs.‍
• Career Trajectories: Distinguish between those transitioning directly from undergraduate studies and those navigating a career change. Understanding this dichotomy allows for tailored messaging and support systems, catering to the distinct needs of each group.‍
• Communication Preferences: Explore the channels through which your prospective students prefer to receive information. Whether it's through traditional channels like email, or more contemporary platforms such as social media and text, aligning communication strategies with preferences enhances engagement.‍
• Barriers to Pursuing Graduate Education: Identify obstacles that may deter prospective students from pursuing advanced degrees. Whether financial, logistical, or program-specific, addressing these barriers proactively demonstrates a commitment to inclusivity and accessibility.‍
• Decision Timelines: Gauge the urgency with which prospective students expect decisions. Understanding their timelines allows for streamlined processes, ensuring that the recruitment journey aligns with their expectations and enhances overall satisfaction.

By unraveling these intricacies, institutions can architect recruitment strategies that resonate, creating an environment where students feel not only recognized but deeply understood. This foundational understanding becomes the scaffold upon which successful recruitment initiatives are constructed.

Pro Tip: Consider User Stories

Armed with the insights gained from student research, the next stride in crafting a compelling recruitment strategy involves transcending data into relatable narratives through user stories. While the foundational research paints a comprehensive picture of your audience, user stories elevate the understanding by personalizing the goals, values, and priorities of prospective students.

The user story format, adaptable to various scenarios, typically follows the structure: "As a [type of student], I want [goal] so that [benefit]." The power of user stories becomes evident as they breathe life into abstract data. Here are some examples:

As a recent graduate with a bachelor’s degree in Kinesiology, I want to pursue a Doctorate in Physical Therapy to deepen my understanding of rehabilitation techniques, enabling me to make a significant impact on the well-being of patients.

As a Physical Therapy Assistant, I want to enhance my clinical skills and increase my earning potential so that I can provide better financial support for my family and contribute to improved patient outcomes.

These narratives provide a human touch to your recruitment strategy, aligning institutional offerings with the genuine aspirations of your target audience. In essence, user stories become the narrative thread that weaves the ambitions of prospective students into the fabric of your program's value proposition. Aim for 2-3 core user stories that encapsulate the primary use-cases.

2. Developing a Content Plan for Graduate Student Recruitment

With a clear understanding of your student demographics and goals, the subsequent step in the recruitment process is to strategically plan your content. This entails mapping out how and when to engage with prospective students throughout various stages of their decision-making journey.

In developing your plan, a crucial consideration is whether your graduate program marketing should reside within general audience university-wide brand channels or on dedicated program-specific social media and landing pages. While the latter may demand more cross-team collaboration and planning, it provides dedicated spaces where your content can stand out without being overshadowed by the multitude of university-wide posts.

Top-Funnel Content

At the top of the recruitment funnel, the goal is to generate awareness and capture the attention of your target audience. Craft content that resonates with the broader aspirations and challenges faced by your target demographic.

This might include compelling blog posts, engaging social media campaigns, and captivating videos showcasing the overall value proposition of your institution and the unique aspects of your programs. By casting a wide net, you create an initial connection and generate interest among a diverse pool of potential applicants.

In this phase, consider leveraging platforms popular among your target audience and employing search engine optimization (SEO) strategies to ensure visibility. Engaging content that focuses on overarching educational trends, success stories of alumni, evergreen keywords, and the distinct ethos of your institution can serve as a powerful magnet, drawing in prospective students from various backgrounds and interests.

Mid-Funnel Content

Moving down the funnel, mid-funnel content is designed to nurture the interest sparked at the top and provide deeper insights into your programs. Virtual tours, interactive webinars, and informative content tailored to specific academic disciplines play a pivotal role in this stage.

Offering virtual experiences allows prospective students to immerse themselves in the academic environment, visualize their potential educational journey, and engage with faculty members. These personalized touchpoints not only showcase the unique offerings of your institution but also demonstrate a commitment to understanding the individualized needs of each prospective student.

Consider developing content that highlights faculty expertise, research opportunities, and testimonials from current students. Hosting live Q&A sessions or interactive workshops can further facilitate direct engagement and address specific queries. By combining these strategies, you create a dynamic mid-funnel experience that goes beyond showcasing offerings to building a genuine connection with prospective students.

Bottom-Funnel Content

As prospects transition to the bottom of the funnel, the focus shifts towards content that facilitates decision-making and conversion. This includes detailed program guides, financial aid information, and testimonials from successful graduates. Employ targeted email campaigns, text messaging, and one-on-one consultations to provide personalized support, addressing any lingering concerns and guiding students towards the final steps of the application process.

By strategically aligning top-funnel content to generate initial interest, mid-funnel content to nurture engagement, and bottom-funnel content to facilitate conversion, institutions can guide prospective students through a seamless and compelling recruitment journey. This thoughtful recruitment strategy ensures that students feel not only informed but genuinely valued at every stage of their decision-making process.

3. Executing Your Graduate Student Recruitment Plan

The successful execution of your recruitment plan is a multifaceted process that involves strategic content dissemination, multi-channel digital engagement, and continuous optimization. Given the breadth and depth of student recruitment, it’s wise to invest in project management, customer relationship management (CRM), and publishing tools to help you implement your plan in an organized and accountable way.

Utilizing a CRM system can help you effectively manage prospective student data, tailor your communications, and nurture relationships, thereby enhancing your graduate student recruitment strategy. A project management tool can help streamline your content organization, assign dates, and designate responsible team members. Content publishing features and tools that enable scheduling in advance, ensure optimal publishing times, regardless of your immediate availability.

Something important to also consider in your investment strategy is implementing a paid media budget so that your content can be sponsored and reach more people across channels and audiences.

Continuously Track and Optimize

As your recruitment strategy unfolds, monitoring its performance becomes paramount. Leverage web analytics tools, such as Google Analytics, to track key metrics like page views, bounce rates, and time on page. These quantitative insights unveil the effectiveness of your content and enable data-driven optimizations.

Identify high-performing content and dissect its success. Is it the choice of topics, the writing style, or the format that resonates with your audience? Harness these insights to replicate success in future content creation, ensuring a consistent and compelling narrative.

Simultaneously, pinpoint underperforming content and conduct a thorough analysis to understand potential reasons for its lack of engagement. Consider revising and enhancing these pieces or, if necessary, removing them altogether. Moreover, if resources permit, seek direct student feedback through user comments, surveys, and social media monitoring. Understanding how your audience perceives your content and whether it aligns with their expectations allows for dynamic adjustments to deliver the most valuable content possible.

Pro Tip: Stay Agile With Your Content and Design

As you accumulate insights from tracking, you may find opportunities to improve your content’s design and structure. Consider the user experience (UX) and user interface (UI) elements that could enhance your content’s accessibility and engagement.

Simplify navigation to help prospective students quickly find the information they seek. Incorporate strong calls to action (CTAs) to guide visitors towards desired activities, such as subscribing to a newsletter or signing up for an information session. Optimize your website’s loading speed to prevent frustration and improve user experience. Responsive design is also essential, ensuring your content is easily accessible across various devices.

Finally, leverage your insights to refine your graduate student recruitment strategy further. Fine-tune your user stories based on your collected data and adapt your content to meet evolving audience needs. Continuously test and iterate your content strategy to stay ahead of the curve and maintain a competitive advantage.

Next Steps for Enhanced Graduate Student Recruitment

Creating a winning graduate student recruitment strategy requires a deep understanding of your audience, meticulous planning, continuous tracking, and strategic optimization. By putting your prospective students at the center of your strategy process, you can develop engaging and valuable content that resonates with them.

If the prospect of managing this process solo seems overwhelming, consider the value of collaboration. With resources often spread thin across various graduate programs in higher ed institutions, partnering with a specialized entity like Evidence In Motion (EIM) concentrates resources on a singular program, improving the quality and reach of the student journey.

What sets EIM apart is our belief in the intimate connection between program design and student recruitment. Founded by academics in health care education, we've pioneered evidence-based practices and expanded health care access through innovative hybrid, accelerated graduate programs.

Reach out today to explore how our unique approach can bolster your institution's graduate growth plans. We stand as true partners, offering a comprehensive suite of solutions, including student recruitment, to support your program's evolution and success.